Zenfolio | Ashley Jones Photography | Standard Session Contract

Blog Logo2Blog Logo2

Standard Session Contract

Session Contract, Deposit, and Fees:

  • A signed session contract and a $50 session deposit are required to reserve the specified coverage and date from Ashley Jones Photography.  The session may be paid for in full at this time, or the remaining amount of your session fee (session fee less $50 deposit) will be due payment prior to the start of your photography session.
  • In the event of a cancellation by the client, the session fee paid is non-refundable.


  • The parties agree to cooperation and communication during the planning, execution and delivery of photographs. Ashley Jones Photography is not responsible if individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to Ashley Jones Photography prior to session.
  • If the Client desires to have photos retaken due to elements out of the control of Ashley Jones Photography (hair, makeup, clothing, etc), the Client will be charged for an additional session at the photographer's session rate to reschedule or shoot additional photos.
  • Ashley Jones Photography shall be held harmless for any and all injury to Client during the course of the photography session and the immediately surrounding events.

Reschedule Policy

  • In the event that the Client requests to reschedule a session, the retainer shall be applied to a rescheduled session as long as notice is given at least 7 days prior to the scheduled event. Reschedule must be within 6 months or by the end of the same calendar year, whichever occurs first. If a private location or props were scheduled, there is no guarantee that the same will be provided during the rescheduled session.
  • In the event that Ashley Jones Photography has a sickness, family emergency, or any other life-altering situation, your session may be rescheduled.  If the rescheduled session is not appropriate for your needs, you may elect to cancel your session and all payments, including the session deposit, will be refunded at that time.

Your Session

  • Clients should arrive early to the appointment to ensure they are on time.  If children or pets are involved, please arrive early enough to allow them to adjust to the new area.  Any Client that is late arriving to the session will have the amount of time late deducted from the time allotted for the session.
  • Please leave personal belonging, including cell phones and sunglasses, in your vehicle.
  • Ashley Jones Photography is to be the sole photographer at the session.  No personal cameras or cell phone photographs will be permitted.

Weather Policy

  • In the event of inclement weather, Ashley Jones Photography will contact and advise the Client on the need to reschedule.  If the Client still proceeds with the session and weather limits the time during the session and the photos able to be taken, the Client will be charged for an additional session at the standard session rate to reschedule or shoot additional photos if requested. Due to the sensitivity of photography equipment, it is up to the photographer's discretion if bad weather persists to cancel the session, during the session.
  • If the Client has been contacted and advised to reschedule due to the photographer's concerns about weather, and the Client elects to reschedule, the Client will not be charged to do so. The Client will be given the first available session time.  All rescheduled sessions must be within 30 days of the original session date.
  • If Ashley Jones Photography does not advise a reschedule due to weather and the Client elects to cancel, the full session fee will not be refunded.

Location Access and Fees

  • If the Client chooses a location that charges for access, the Client will be responsible to cover fees associated with access, parking, and permits.  They are also responsible for organizing the access and any permits related to doing so.

Completed Photographs

  • Professional screening and processing of your session takes approximately one to four weeks.  In the event that this process will take longer, you will be immediately notified.  Albums may take several weeks to months to design and produce.
  • Ashley Jones Photography, as a photographer and artist, retains the judgment to remove any image(s) from the collection that is deemed unfit or irrelevant.  Ashley Jones Photography retains the right of discretion in selecting the photographic materials released to the Client and promises no minimum number of images per session or per hour. The Client will not receive any unprocessed images.
  • Additional editing should be discussed with photographer prior to session and may incur additional service fees.


  • Current prices for session fees and products will be guaranteed for 30 days following the ordering session and/or release of online gallery. If Clients’ order is not placed within that time frame, items may be charged at a new rate. Prices are subject to change at any time without notice.
  • All advertised prices are inclusive of Texas State Sales Tax.

Social Media                                                                       

  • The Client may share blog posts and gallery links as well as any Ashley Jones Photography social media posts.  All social media sharing will be done via embedded share functions and direct links to the source webpage.  Client shall not copy, download, screen shot, or capture the photographs in any other fashion.
  • "Tagging" in social media posts is permitted and encouraged.

Purchasing Products and Prints

  • An in-person consult for print purchases is highly advised.  Should the Client elect to purchase items directly from their online gallery, the gallery will be available for 30 days.  Online galleries are password protected; the Client may share the password with family and friends.
  • Delivery will be done by Ashley Jones Photography within a 20 mile radius of Killeen, TX.  Purchases made during in-person consults may be shipped for free anywhere in the U.S. but purchases made outside of this radius via the online gallery must add a shipping method to their order.  Ashley Jones Photography is not responsible for delivery delays.
  • Payment for product orders shall be submitted to Ashley Jones Photography at the completion of the ordering session.
  • Ashley Jones Photography keeps all images from your session for 6 months from the date of completion. After 6 months your images will be permanently discarded and will not be available for purchase.

Copyrights and Use of Images

  • Ashley Jones Photography shall own the copyright of all images created and shall have the exclusive right to make reproductions for, including but not limited to, marketing materials, portfolio entries, sample products, editorial submissions and use, or for display within or on the photographers website and/or studio.  Upon final payment by Client, Client is granted limited license to use and display resulting images for personal use.  Images shall not be submitted to contests, reproduced for in any manner or authorize any reproductions by parties other than Ashley Jones Photography without the express written permission from Ashley Jones Photography.
  • Clients, who receive a digital image with printing rights, may make prints for personal use, as indicated on the download license, but may not copy or re-distribute the digital image in any manner.

Model Release

  • A model release will be signed the day of or prior to your photography session, the model release can be found at http://ashleyjonesphotographytx.com/model-release.  
  • Your privacy is important, at your request, your photos will not be used for online or printed marketing.

Client Agreement and Information